Aihio
Facility management contract quotes with seasonal services and response times made clear.
FACILITY MANAGEMENT SOLUTION

Facility management contract quotes with seasonal services and response times made clear.

Aihio gathers the service log, service description, and seasonal services into one template. On-call and fault repair are priced correctly.

Measurable impact in facility management

−40% quote time
Contract period + service description standardised

Quote sent without manual consolidation.

+10–20% margin
Seasonal and extra work priced in advance

Package covers outdoor and seasonal services too.

Clear response time & SLA
Response times and on-call itemised

Interpretation disputes decrease during execution.

Without Aihio vs. with Aihio

Without Aihio
  • •Service log, service description, and attachments scattered
  • •Seasonal services, outdoor work, and snow clearing unclear
  • •Response times and on-call missing from the quote
  • •Extra work priced on a case-by-case basis
  • •Contract period and index recorded differently each time
With Aihio
  • •Service log and service description in one template
  • •Seasonal services and outdoor work itemised
  • •Response times and on-call defined as clear lines
  • •Extra work and hourly rates ready
  • •Contract period, index, and terms standardised

Typical quote flows

Four common scenarios where service log and service description guide the quote.

Seasonal maintenance contract
Input: Request: "Full responsibility for property, 12 months, service log attached."
Aihio does:
  • • Interprets service log and service description
  • • Adds seasonal services and outdoor work
  • • Applies contract period and index
Output: Contract package, breakdown, and monthly price.
Fault repair
Input: Request: "On-call for AHU fault, 4 h response."
Aihio does:
  • • Adds on-call and hourly rates
  • • Records response time and SLA
  • • Adds travel costs and materials
Output: Quote with clear response time and pricing.
Outdoor work
Input: Request: "Grounds maintenance + green season."
Aihio does:
  • • Defines visit frequency
  • • Adds seasonal work and extra visits
  • • Prices equipment and materials
Output: Seasonal service itemised and priced.
Snow clearing
Input: Request: "Snow ploughing and gritting."
Aihio does:
  • • Defines triggers and response time
  • • Prices base round + extra visits
  • • Records reporting practices
Output: Seasonal contract and extra visit pricing.

Benefits for facility management business

Benefit, mechanism, and risk prevention.

Contract period under control
How: Contract period, index, and service scope standardised.
Prevents: Varying terms and interpretation disputes.
Response time made visible
How: SLA and on-call lines included in the quote.
Prevents: Complaints and unclear expectations.
Package complete
How: Service log and service description combined.
Prevents: Scattered attachments.
Extra work billable
How: Extra work, hourly rates, and travel costs ready.
Prevents: Margin leaks.
Seasonal services included
How: Outdoor work, snow clearing, and green season included.
Prevents: Seasonal services left out of the contract.
Uniform quality
How: Same template for all properties and teams.
Prevents: Content inconsistencies.

Onboarding and management

Light onboarding, clear governance, ownership stays with you.

Onboarding

1–2 weeks, no heavy integration.

  • • Service log and service description
  • • Seasonal services and pricing rules
  • • Request sources and attachment templates
Management

Changes managed with versioning.

  • • Versioned contract periods
  • • SLA and on-call changes
  • • Audit trail and logs
Ownership

The process stays in your hands.

  • • Changes without development
  • • Roles for sales / site management
  • • Reporting on quotes and wins
Trust

Built for facility management contract work

Contract periods, service logs, and on-call in one structure.

Service log
Contract period
On-call / SLA
Seasonal services
PDF / CRM export
No commitment — get a draft with your service scope.
Fit
Good fit when
  • • 5–120 quotes/month
  • • Contract and seasonal services
  • • Response times and on-call
  • • Multiple properties and teams
Not ideal if
  • • Occasional one-off jobs without contract
  • • No contract periods or service description
  • • Fully ad hoc pricing

Explore specific use cases

Seasonal maintenance quote ready before the competitor sends their email

Aihio assembles service visit schedules, labour hours, and pricing into one clear contract proposal — fast and correctly priced every time.

Contract templateVisit schedule
Read more →
Emergency repair quote ready within the hour — even under pressure

Aihio assembles labour hours, materials, and emergency surcharges for a facility repair into one quote fast — so you can respond to the customer immediately.

Emergency repair templateEmergency surcharge calculator
Read more →
Grounds maintenance quote ready before the competitor visits the site

Aihio assembles lawn areas, work phases, and seasonal services into one clear quote — fast and correctly priced every time.

Area calculatorSeasonal services
Read more →
Snow removal quote ready before the winter season — and during it

Aihio assembles clearance areas, equipment costs, trigger thresholds, and seasonal terms into one clear quote — for both seasonal and per-visit pricing.

Clearance area calculatorTrigger thresholds
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Show you the right facility management quote process

20 minutes is enough. Get an example of contract period and pricing lines.

Request a sample quote (PDF)

No commitment. You get a concrete draft.